What is the benefit of obtaining formal approval of requirements?

Obtaining formal approval of requirements is essential because it significantly reduces ambiguity and establishes clear expectations for all deliverables associated with a project. When requirements are formally approved, stakeholders have a documented agreement on what is to be delivered, which minimizes misunderstandings and discrepancies during the project lifecycle. This clarity ensures that everyone involved—project team members, stakeholders, and clients—has a unified understanding of the goals and objectives, facilitating proactive communication and alignment.

In contrast, while creative input from stakeholders can be beneficial, it may lead to a more complex and less defined set of requirements without formal approval. Quick project completion and a simplified requirement gathering process are desirable, but they are often secondary outcomes of the primary benefit of having clear, approved requirements. By focusing on formal approval, the project can avoid costly rework and delays associated with vague or misunderstood requirements.